2/21/2023 Zoom Online Meeting

• Attending: JasonB
• Meet with PBOT 1/25 to discuss Bertha site requirements, will review internally for container placement
• Budget adjusted for likely rental costs
• Restart discussion with SW Trails on financial sponsorship
• Assess and apply for applicable grants

1/24/2023 Zoom Online Meeting

• Attending: JasonB, Dennis, Virginia
• Meeting with PBOT 1/25 to discuss Bertha site requirements
• Chuck had proposed a construction trailer may be available for use as the tool library
• Still interest from Neighborhoods Northwest in finding hosting space or sponsorship

12/13/2022 Zoom Online Meeting

• Attending: JasonB, Dennis, Chuck, Virginia, Karen
• Have PBOT commit to schedule January 3
• East Portland Neighborhood Association sent Certificate of Insurance to PBOT November 21st
• Meeting with Neighborhoods Northwest on possible affiliation
• Question about online tool reservation, possible, consideration is also having inventory for those that just want to drop in
• Will there be garden tools? Yes, SW Trails is interested in colocating tools and discussion with Watershed Resource Center about placing some tools in shared library (concern about availability for projects)
• Virginia had interest in workshops for women, and also mentioned she could look into grants

11/15/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Posted diagram of Bertha Viaduct layout with 1 container and 3 pull through spaces to support vehicles with trailers.
• Pursuing multiple options for insurance. Missed deadline for Civic Life sponsored insurance, but made aware of additional funds available.

10/25/2022 Zoom Online Meeting

• Attending: JasonB, Dennis, Julie, William, Stacy
• Next month's meeting is on the 3rd Tuesday due to holidays.
• No calls returned from Dan Ryan's office on the Sears Building nor PP&R.
• Will move forward with requirements from PBOT for use of Bertha Viaduct area: insurance and a sketch with measurements for layout of container and parking.
• Jason and Dennis have surveyed the site for the PBOT diagram.

8/23/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Changing near-term meeting cadence to every 2 months.
• Call PPS about Smith School parking lot.
• Will post next meeting time on Nextdoor.
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R which should be back in the office.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.
• Watershed tool shed has moved to fenced location at the MAC building, inquire with PP&R contact for options.

6/21/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R which should be back in the office.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.
• Watershed tool shed has moved to fenced location at the MAC building, inquire with PP&R contact for options.

5/24/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R which should be back in the office.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.
• Commercial location partnership, tried A-Boy but open to discussion with other businesses, likely with a parking lot.
• Email Erik Horngren to inquire about PP&R contact for MAC parking lot alongside Watershed, SW of basketball court.

3/22/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Did not hear back from A-Boy, but Andrea did get word that the Latvian Center would not be a possibility in the near term.
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R which should be back in the office soon.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.
• While we still have an April meeting on the calendar, if we have not received any feedback, that meeting will be cancelled and we meet instead in May.

2/22/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Andrea received a response back that the JCC couldn't host the tool library.
• Andrea also had a contact at A-Boy, that Jason called to discuss possibly hosting a container at their site. They will discuss that option.
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.

1/25/2022 Zoom Online Meeting

• Attending: JasonB, Dennis
• Andrea will try to contact the JCC about possible space in the parking lot, may be an issue with Saturday use (but could shift to Sunday?).
• Jason still needs to call Tri-Met about the Barbur Transit Center location, as well as pick up new contact with PP&R.
• Jason will contact Commissioner Dan Ryan's office about plans for the Safe Rest Village at the Sears Building.

11/23/2021 Zoom Online Meeting

• Attending: JasonB
• No response from Tri-Met on Barbur Transit Center. They may be hoping for revival of the SW Corridor line or at least town center plan updates.
• Sears Building will become Safe Rest Village camp, so off the location list for the near term.
• No meeting in December, will pick back up with calls to officials in January. It is also clear we need to reconnect with non-government entities.

10/26/2021 Zoom Online Meeting

• Attending: JasonB
• Virtual meeting with Multnomah County Commissioner Sharon Meieran and staff. Presented vision and benefits of a tool library, asked about container placement at Capitol Hill Library or if Multnomah County was interested in starting their own library of things.
• Shipping container prices have risen due to the shipping backlog, but still a viable option if needed.
• Need to reconnect with either a new contact in Commissioner Rubio's office, or with someone in PP&R to ask again about Gabriel Park.
• Unlikely to hear back from Ted Wheeler's office, may need to look for contact directly with OMF to discuss Sears building/property.
• No response from TriMet on Barbur Transit Center, but may also be worth calling "concessions" directly.
• Due to further Covid developments, next several meetings will be hosted online via Zoom, and no meeting in December.

9/21/2021 Zoom Online Meeting

• Attending: JasonB, Dennis
• Mail from Commissioner Rubio's office agreeing to meeting, but no date set yet. Jason will call back.
• Reviewed presentation for October 5th meeting with Multnomah County Commissioner Sharon Meieran.
• Did not hear back from Ted Wheeler's office, Jason will try alternate contact method prior to the next meeting.
• Due to further Covid developments, next several meetings will be hosted online via Zoom.

8/24/2021 Gabriel Park Meeting

• Attending: JasonB, Dennis
• Mail from Commissioner Rubio's office agreeing to meeting, but no date set yet. Jason will call back.
• Meeting requested with Mayor Ted Wheeler, but indication that would be more than a month out.
• Jason will contact Multnomah County Commissioner Sharon Meieran about introduction meeting and possibility of county involvement on hosting locations.
• Due to further Covid developments, next meeting will return to online Zoom hosted.

7/20/2021 Gabriel Park Meeting

• Attending: JasonB, Dennis
• Reviewed previously proposed locations in Gabriel Park. Location south of the restrooms now dug up for plumbing, but possible to push location further south
• Jason contacted Commissioner Rubio's Office, no return calls so far
• Jason will contact Ted Wheeler's office as well, as other tool libraries are in buildings under his departments
• Dennis will look into writing a letter to express interest, and will suggest others do the same
• Next meeting will be in person at a picnic table at the north end of Gabriel Park

6/8/2021 Zoom Meeting

• Attending: JasonB, Dennis, Chuck
• Jason will contact Commissioner Rubio
• Next meeting will be in person at North picnic table of Gabriel Park
• It is also possible that more commercial real estate will be sitting idle for short to long-term due to shifts related to the pandemic.

4/27/2021 Zoom Meeting

• Attending: JasonB, Dennis, Shafer
• Will have at least a few more monthly meetings via Zoom, and don't expect the library meeting rooms to open any time soon.
• No word back yet from PP&R on Gabriel Park, but still the best option.
• Don Baack had mentioned a 40' container by the JCC is now unused, which might be a good temporary tool library location.
• It is also possible that more commercial real estate will be sitting idle for short to long-term due to shifts related to the pandemic.

3/12/2020 Meeting at the Hillsdale Library

• Attending: JasonB, Chuck
• Multnomah County Libraries have closed meeting rooms through at least April 11th. Unsure if we will be able to hold our next meeting, relocation is a possiblity as well, if desired.
• Meeting on March 2nd with Portland Parks and Recreation contact was positive.
• We'll submit location suggestions for Gabriel Park as well as major discussion points for review by upper management.
• Temporary container on site may be an option during construction of a building.
• Draft financial sponsorship document provided by SW Trails. Jason will update and discuss before and at the SW Trails Meeting.

2/18/2020 Meeting at the Capitol Hill Library

• Attending: JasonB, Dennis, Kyle
• Jason still needs to connect with PBOT as well as Parks on the Gabriel Park option.
• Dennis confirmed that JCC and Robert Gray were not options, discussed Wilson site.
• Kyle checked with Lewis and Clark. They did not believe they had space, but would ask around.
• Draft financial sponsorship document provided by SW Trails. Jason will update and discuss before and at the SW Trails Meeting.
• Brief reminder to mention tool libraries to candidates running for office.
• We've had another inquiry from a resident wishing to donate tools.

1/21/2020 Meeting at the Hillsdale Library

• Attending: JasonB, Chuck, Don, Kyle, Kourtney, Melana
• Portland Parks Dept. has a long-term permit arrangement with Southwest Watershed Resource Center for the building in Gabriel Park. They did not say no to our use (yet). Need to follow up on whether we can get a similar permit arrangement for Gabriel or a different (Hillsdale?) park.
• Financial sponsorship with SW Trails is moving to phase 2 discussions. Will exchange further paperwork with Glenn as needed.
• Don suggested having a meet and greet with Ted Wheeler where we could discuss the tool library project.
• Other discussions about briefing candidate Sam Adams on the project, possibly other candidates would pick supporting tool libraries up as a platform.
• SW Trails will have Adena Long the director of Portland Parks and Recreation on the February 8th hike and will mention the project.
• Don also noted Todd Lofgren as a possible Parks contact, and would pass along the name of the new Property and Business Development Manager.
• Discussed the Nebraska and Capitol Highway RoW space, Don suggested Jason contact Chris Warner about that space, and possibly other open spaces in SW (or downtown).
• Kyle indicated he would look for possible contacts at Lewis and Clark and PCC.

11/26/2019 Meeting at the Hillsdale Library

• Attending: JasonB, Chuck, Dennis, Kyle, Kourtney, Melana
• St. Andrews reported that although they support the project, they could not host a container.
• Portland Parks Dept. has a long-term permit arrangement with Southwest Watershed Resource Center for the building in Gabriel Park. They did not say no to our use (yet). Need to follow up on whether we can get a similar permit arrangement for Gabriel or a different (Hillsdale?) park.
• Financial sponsorship with SW Trails is moving to phase 2 discussions. Will exchange further paperwork with Glenn as needed.
• Dennis also has a contact at both Robert Gray Middle School and JCC and will ask about locating a container on site.
• Kourtney suggested there may be a parks shed at Macleay as well to ask about.
• Discussion about industrial space, which if available should not be an issue for us. There are people circulating when lending, but otherwise the libraries end up largely as secure tool storage.

10/21/2019 Meeting at the Capitol Hill Library

• Attending: JasonB, Chuck, Dennis
• St. Andrews indicated their building management committee will not be able to meet until the end of October to discuss the proposal.
• Parks is apparently discussing a second shed/container at Gabriel Park, was copied on an email after our meeting.
• Met with Don and Glenn in the last month to discuss financial sponsorship by SW Trails, provided links to our current documents.
• Contacted individual at Hillsdale CC about possibly placing a shipping container, did not hear back.
• Separate email from Don suggested Robert Gray Middle School may be open to hosting a container, as they set one up for their own emergency purposes.
• Other location suggested was Capitol Highway/Nebraska RoW space owned by PBOT.

9/19/2019 Meeting at the Hillsdale Library

• Attending: JasonB, Chuck, Dennis
• Met for a half hour, as two of us needed to attend the SW Trails meeting next door.
• Waiting for a response from the Parks Department on placing a container at Gabriel Park
• St. Andrews indicated their building management committee will not be able to meet until the end of October to discuss the proposal.
• Don separately noted the mayor would give him the contact for management at the Sears building.
• Circle back with SW Trails on financial sponsorship. Don suggested we could discuss with Glen when he returns in October.
• Need to contact remaining locations suggested at the previous meeting.

8/20/2019 Meeting at the Capitol Hill Library

• Attending: JasonB, Chuck, Shafer, Keturah
• Per Dennis, Jason contacted Eric at Watershed Resource Center, who in turn suggested Earl Straley as a contact at Parks for Gabriel Park. Earl responded that he would check with the property manager. Still likely to try Nick Fish's office, as other SW parks are worth discussing as well.
• Don mailed separately that he was meeting with the mayor on a different topic and would ask about the Sears building.
• Keturah mentioned St. Andrews as a possible location. Jason will follow up and also try another contact with Greater Portland Bible Church and JCC.
• Keturah mentioned another unusual possible location, River View Cemetery. Jason will call to see if they have interest.
• Lewis and Clark and PCC may be open to hosting a container (or have space) Jason will try to find a contact.
• The other large org we have not discussed possible options with is PPS. Smith School may be one option, if not Wilson or Robert Gray.
• Shafer has also suggested asking Trimet about the (assumedly) defunct Sharifs Coffee location at the Barbur Transit Center.

7/16/2019 Meeting at the Hillsdale Library

• Attending: JasonB, Dennis, Matt
• Portland Christian Center was supportive of the project, but did not have space in their lot for a container.
• Dennis mentioned that Andrea had a contact at JCC. We've not talked with them yet about either existing space, or space for a container. As they have work going on in the practice field with tiny homes, they might consider hosting a container for tools.
• Matt mentioned he was working with the Parks department on a community garden in Hillsdale park. We'd like to follow up either at that level for a new structure or container in the area - or start with Nick Fish for other options - Gabriel Park or Fulton?
• Don had sent a mail indicating SWTrails was still discussing Fiscal Sponsorship Policy.
• Jason will follow up with SWNI to broaden access to other NAs, Hillsdale Farmers Market for table discussion, and discuss container hosting with a couple commercial properties.

6/25/2019 Meeting at the Capitol Hill Library

• Attending: JasonB, Chuck, Don
• Don provided contact info for Portland Christian Center, Jason will follow up
• Don will call retired OMF employee to see if there is a good current contact at the bureau for property management (Sears building), if not, we'll start with the Mayor's office.

6/10/2019 Meeting with Commissioner Hardesty

• Discussed SW Tool Library Project
• We indicated interest in future of the Sears Building, may not be used by PBEM for West Side ECC due to structural issues
• There will be a follow-up after more is known about the future of the building (and the option of placing a container on the property).
• Per Derek Bradley we next need to contact the Office of Management and Finance.

5/21/2019 Meeting at the Watershed

• Attending: JasonB, Chuck
• Jason assembled a brief business plan out of existing suggestions (committing to Tuesday 6-8pm as the second availability window). Chuck has forwarded it to West Portland UMC where the leadership team will review.
• Discussed offer Don forwarded for container space hosting at Portland Christian Center. Familiar with that location, Jason will try to swing by the lower lot at WP-UMC this coming weekend. Delivery logistics on 20' container require 60' length and 16' vertical clearance at the site.
• Chuck had been looking into tool libraries in containers, including building a permanent structure around them, such as South King in Federal Way
• Briefly discussed progress on financial sponsorship (no SW Trails meeting this month) still under consideration.
• In discussions with the city on the Sears Building we'd like to have a tour if possible. Scanning the 2019-2020 proposed budget, no additional money was proposed for either the building (ADA needs) or even for PBEM. The hire of Mike Myers looks promising, and it would be great to have him in the discussion as well.

4/23/2019 Meeting at the Watershed

• Attending: Chuck
• Unfortunately almost all could not make this one
• Chuck noted West Portland UM church offered space for a container, pending proposal and detailed business model

4/1/2019 All Portland Tool Libraries Meeting at NEPTL

• Attending: JasonB, Chuck, reps from NEPTL/SEPTL/NPTL/Eugene/Clackamas Library of Things
• Volunteers for covering shifts a challenge
• Offer incentives like gift certificates and recognition
• Notify new members of option to volunteer with checkbox on membership form
• If not enough volunteers to open, usually get some new volunteers the next week
• NEPTL has donations of pizza and baked goods from local businesses
• Community service may help match volunteers with tool libraries
• Tool Librarian is management (checkout/inventory) software in use by most Portland tool libraries, updated as needed by developer at SEPTL
• Workshops - No direct tool instruction, at least by board, due to insurance requirement
• Volunteers have presented on: insulation, lead abatement, drywall, tile
• Outreach for diverse board difficult
• Day labor group https://portlandvoz.org/ looking to set up a tool library
• Tools
• Twice a month repair session, helpful to have one night session
• Inventory twice a year, would like to do more often - bar code scan option?
• Matt at Oneill's Tools has come on-site at NEPTL for a bit over hourly rate to give tool repair instruction
• Registering Rigid tools will give lifetime warranty even on cordless batteries
• Don't accept (or loan) donated "cheap" tools
• Inter-library message board possibility for tool exchange
• Interest in economy of scale purchase for all libraries at end of year for possible discount
• NEPTL would like to include representative tool photos in inventory as well as tool descriptions and replacement costs
• External storage of out-of-season tools
• NEPTL has a camera on cordless tool cabinet to help with theft
• No toilet snakes
• SEPTL pays no rent at their location, signed lease agreement
• Set up an All Portland Tool Library mailing list
• Annual membership fee common in tool libraries outside Portland
• Possibility of grants across libraries?

3/26/2019 Meeting at the Hillsdale Library

• Attending: JasonB, Don, Dennis, Chuck
• Jason inquired with Public Storage on Barbur, and they explicitly forbid doing business out of the units, primarily due to circulation of "customers" however brief.
• Had not heard back from contacts for Neighborhood House and Greater Portland Bible Church.
• Jason and Chuck will attend the All Portland Tool Libraries meeting Monday at NEPTL.
• Jason updated the financial sponsorship and insurance supplemental with a view towards discussion at upcoming SW Trails meetings.
• Inquired with Hillsdale Library staff about the possibility of Multnomah County looking into Libraries of Things. Budget is not available for it, though there are discovery kits and a kid's makers space at the branch in Rockwood.

3/12/2019 Meeting at the Watershed

• Attending: JasonB, Don, Dennis, JasonH, Patrick
• Jason provided initial SW Trails financial sponsorship document to Don who will pass to Glenn for further discussions. Expect to revise and present final document in SW Trails meeting in the coming months.
• Additional discussion about locations for placing a shipping container (temporary) or construction of our own "shed".
• Don provided contact info for Neighborhood House and Greater Portland Bible Church, which JasonB will follow up on.
• JasonB will also stop by Public Storage on Barbur (they said no - per policy), and possibly StorQuest (though they did not seem to have direct outside access) to verify permissibility of use of their storage units.
• Patrick asked about space from the Parks Department at Fulton Park. It seems less likely we would be able to leverage that space without paying for it, but worth asking the next time we talk with anyone from the department.
• Hillsdale Library parking garage space is indeed tight, but we can ask when we meet there in two weeks.
• Jason will send Don agenda topics for meeting with Joanne Hardesty
• Hope to update the website with public documents and pictures from local tool libraries in the coming days.

2/19/2019 Meeting at Lucky Lab SW

• Attending: Jason, Dennis, Alex, Chuck and Alexis
• Further discussion on options to look at with the Sears building, no reason we couldn't use a shipping container (as SWTrails plans on) either here or elsewhere short/medium term (20' containers run ~$3K + transport). Set up a tent on tool loan days in front of it. Another vote for community/education space in the final Sears plan.
• Smith School suggested as a possibility, though it is not easy to get to. Would depend on PPS work to re-open (unknown).
• Alexis suggested additional churches (PDX Church) she would check on.
• Chuck would ask Vermont Hills United Methodist Church about space.
• Chuck agreed to be our second representative to the All Portland Tool Libraries meeting on April 1.
• Alexis has an extensive non-profit and grant writing process background, and we discussed what may and may not work for us.
• Discussed constructing our own outbuilding if a church is amenable to the project, but has open land instead of existing sheltered space (option, but not preferred and would have contract details to work out).
• Jason will continue to work on finance and city agenda documents

1/15/2019 Meeting at Lucky Lab SW

• Jason, Alex and Don discussed next steps
• The pub is a bit loud, so Jason will schedule February meeting at the Hillsdale Library - room reservation TBD
• Don will provide Jason contact at St. Luke's Church to follow up with
• Jason will put together Financial Sponsorship proposal to take to SW Trails meeting - discuss further in January, hope to have final document for February meeting
• Jason will put together proposal for discussion with Joanne Hardesty and Marshall Runkel on topic of use/timeline for Sears Building, as well as community DIY/information sessions

11/24/2018 tour of NPTL and discussion with Marci

• Oldest Portland tool library, October 2004
• Housed in basement of city-owned Historic Kenton Firehouse
• Fairly full shelves in ~15'x25' area with small workbench and external stair access
• Addition in out-building (~12'x18') holds large or heavy equipment like wheelbarrows and ladders
• Popular tools include tables saws and weed wackers
• Limited cordless tools due to cost and issues with retaining batteries and chargers
• Most tools are donated, Spring garage sales bring in $800-1000. Surplus tools are donated to tools4troops.org
• One paid staff, the rest are volunteers
• Higher late fees ($2-15) help pay for staffing
• Limited large-ticket loss, but has happened
• On-site-only inventory and checkout database, notes kept on problem returns
• Fairly busy at 10am and 1pm with returns and checkouts
• This is the slow season, with most activity in April through the Summer
• Use Oneill's Tools for servicing tools that cannot be repaired by volunteers, as $50/hr labor is cheaper than elsewhere
• Use Oregon Carbide for sharpening blades

10/20/2018 tour of Green Lents Tool Library

• Building owned by Portland Development Commission, pay no rent, just utilities
• Limited hours due to lack of volunteers
• Garage sale and fix-it pile - broken or surplus tools
• Need volunteers and people to fix tools, users contribute blades/consumables
• Heated block wall building with overhead door ~50'x50'
• Not overly busy on this Saturday morning
• Left contact info, looking for more history on PDC deal

10/14/2018 tour of NEPTL and discussion with Chris Hertel

• Very busy at 10am Saturday
• Received $10K grant at startup, originally in small garage
• $500/mo rent (including utils), next year ~$900/mo - hard to relocate
• Table saws and power miters most popular tools
• Electric mowers and spreaders in season, rototiller/mantis not in service
• Insurance doesn't allow gas/gas tools, annual insurance premium ~$902
• Board was spending most of time scheduling volunteers prior to recent 10hr/wk employee
• Stopped accepting most tool donations due to lack of space
• Used to have garage sale once a year and made $1-2K
• 2 tool fix-it days per month, mostly board but some volunteers
• Over 1/3 of church basement ~30'x40', with ramp access, added overhead fluorescent lights
• Cordless equipment stored in locked cabinet behind desk